Risk Management

The University of Alabama - Outside Vendor Catering Program

The University of Alabama has implemented a program for caterers who meet certain requirements and are willing to operate within the terms of an agreement.  This agreement is not a guarantee of business.  However, it is necessary to be eligible for consideration for any catered events.  This program is not an attempt to limit the number of caterers available to the UA community but instead aims to insure the health and safety of our students, faculty, staff and visitors.

UA offers a basic food safety course to businesses that either do not have access to a training program or who have difficulty scheduling a training program. This training program will be offered at no charge and will last approximately two-hours. Depending on demand, the course will be scheduled on an “as needed” basis.

Once approved, UA will require updated license and insurance information upon expiration of the information on file along with an annual update of Health Department inspections.
For the purposes of this program, a “caterer” is a business operating from a permitted food service establishment who contracts with a UA department to provide a predetermined type and quantity of food at a specified site.  The site is not the premises of the food establishment.  The site and event are not open to the general public. 

In order to provide catering services at any UA facility or grounds and at any UA sponsored off-campus event, caterers must be approved through our Outside Vendor Catering Program.  This requirement applies regardless of whether the event is paid for with public funds or is paid for with foundation or private funds. Exempt from this requirement are those vendors who as of January 1, 2008, are under contract with the University or any of its supporting foundations to deliver catering services to UA.

The Outside Vendor Catering Agreement is not a contract for the delivery of food and beverage catering services to UA. The caterer’s engagement to cater a UA event and the specific terms and conditions for that event must be separately contracted in a written agreement that is signed by an authorize UA official. The Outside Vendor Catering Agreement does not obligate UA in any way to hire or engage the caterer’s services.

Before completing the application, please carefully review the Outside Vendor Catering Agreement which can be found by clicking HERE. 

After reviewing the agreement, please complete the Outside Vendor Catering Program Application which can be found by clicking HERE

A sample of the required certificate of insurance can be found by clicking HERE.

You will need to register as a vendor with Accounts Payable.  You can being the registration process by clicking HERE

A Catering Event Details and Quote Sheet form can be found by clicking HERE.   This should be completed for every event. 

If you have questions about the program, please visit the “Questions and Answers” page which can be found HERE.  If you would like to discuss the program with someone in Risk Management, please contact Wade Bond, Assistant Director of Risk Management.  His email address is wbond@fa.ua.edu.  His office telephone number is (205) 348-7516.